St Juthware and St Mary's, Halstock
Privacy Notice for Donors and Supporters

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The Parochial Church Council (PCC) of St Juthware and St Mary's, Halstock is committed to protecting your personal information and respecting your privacy.  The PCC is the Data Controller for the personal information you provide to us.

Updated 28th August 2026
 

Contact:
The Churchwarden Mary Clegg
St Juthware and St Mary's, Halstock
Email: info@halstock-church.org
Website: www.halstock-church.org

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Why We Collect Your Information

We collect personal information so that we can:
• process your donation;
• administer fundraising campaigns, including the Raise the Roof Campaign;
• acknowledge your generosity;
• maintain accurate financial records;
• process Gift Aid claims where applicable;
• communicate with you about the fundraising campaign if you have asked us to;
• comply with legal and financial obligations.

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What Information We Collect

Depending on your donation, we may collect:
• Name
• Postal address
• Email address
• Telephone number
• Donation amount
• Payment details (we do not retain full card details where payments are processed by a third-party provider)
• Gift Aid declaration (where applicable)
• Any message you choose to include with your donation.

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Lawful Basis for Processing

Under UK GDPR we process your information using one or more of the following lawful bases:
• Legal obligation – to comply with charity, accounting and tax law.
• Legitimate interests – to administer our fundraising activities and maintain appropriate records.
• Consent – where you have agreed to receive future communications from us.
You may withdraw your consent for communications at any time.

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Gift Aid

If you complete a Gift Aid Declaration, we will retain the information required by HM Revenue & Customs to reclaim Gift Aid on your donation.
HMRC requires us to retain these records for the statutory period.

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How We Store Your Information

Your information is stored securely. We use appropriate technical and organisational measures to prevent unauthorised access, loss or misuse of your personal information. Access is limited to authorised PCC members and volunteers who require the information to perform their duties.

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How Long We Keep Your Information

Financial and Gift Aid records will normally be retained for at least seven years in accordance with legal and accounting requirements. Other donor information will only be retained for as long as necessary for the purposes for which it was collected.

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Sharing Your Information

We will never sell your personal information.
We may share your information only where necessary with:
• HM Revenue & Customs (for Gift Aid claims)
• Our bank or payment processing provider
• Professional advisers such as auditors
• The Diocese where required for legal or regulatory purposes.
All organisations with whom we share information are required to keep it secure.

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Communications

If you choose to receive updates from us, we may send information about:
• progress of the Raise the Roof Campaign;
• fundraising events;
• restoration work;
• opportunities to support the church.
You may unsubscribe at any time by contacting us.

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Your Rights

Under UK GDPR you have the right to be informed about how your data is used; access the personal information we hold about you; request correction of inaccurate information; request deletion where appropriate; restrict processing; object to processing based on legitimate interests; withdraw consent; and complain to the Information Commissioner's Office (ICO).

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Security​

We take appropriate measures to protect your information from accidental loss, unauthorised access, alteration or disclosure. Where information is stored electronically, it is protected using appropriate passwords and security measures.

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Changes to this Privacy Notice

We may update this Privacy Notice from time to time. The latest version will always be available on our website or from the Churchwardens on request.
 

Short Privacy Statement for Donation Forms

Privacy: We will use your personal information only to administer your donation, claim Gift Aid (where applicable), maintain our financial records and, if you choose, send you updates about the Raise the Roof Campaign. We will not sell your information to third parties. Full details are available in our Privacy Notice.